Currently enrolled college students pursuing one of the following experiences:

• Internship
• Externship
• Preceptorship
• Capstone
• Practicum

Aultman Health System utilizes ACEMAPP, a student onboarding platform for all student experiences.

Requirements:

• Process is required for all employees and external students.
• A preceptor must be identified before starting this process.
• Students must have profiles in ACEMAPP.
• Students must complete all required steps to begin their student experience.

Application Steps:

ACEMAPP
Student Profile account

• If you already have an ACEMAPP account, log in at ACEMAPP.
• If you do not yet have an account, register at Registration | ACEMAPP.
• Register as a “Professional/General Member."

Submit Application

• Under products, select “Collaboration.”

• Public Applications
  • Search for “Aultman Health” to narrow down the available applications.
  • Choose the application you are applying for by selecting the blue “info” button & “Apply.”

*Please note: You will be required to submit a registration fee before you can apply.

Requirements to Submit in ACEMAPP

• Background Check: A BCI background check is required for your experience. (If you have lived outside Ohio in the past 5 years, you will be required to perform an FBI background check instead.) Your background check cannot be more than 12 months old. If it is due to expire during the timeframe of your experience, you will be asked to complete a new background check. The cost of the background check is the responsibility of the student. The student's school might perform the background check for them for a fee. If not, please use this link to find a location to complete the background check.
• TB Documentation: TB testing is required for all student experiences and is done at the expense of the student; this requirement is not able to be waived. TB testing can be completed at a primary care physician’s office, the health department, occupational medicine provider (i.e. AultWorks) or a college/university health services department. For more information, please visit this link.
• Immunization Documentation: The below immunizations are required for all hands-on student experiences at Aultman. If your immunization record is not current, you can submit an immunization waiver in ACEMAPP.
  • Hepatitis B
  • MMR
  • TDAP
  • Varicella
• Flu Documentation: Flu season restriction is from Nov. 1 – March 31 annually, unless extended by the hospital executive team. During that timeframe, all participating in student experiences are to either have a flu shot or must submit a flu waiver in ACEMAPP. If you waive the flu shot, a mask must be worn in patient care areas during your experience.
• COVID 19 Vaccination Documentation: Aultman Health System is required to report monthly COVID-19 vaccine data to CMS. Due to this requirement, we must know the vaccination status of all students and instructors until further notice. You can submit your vaccine information or decline it by filling out a declination form in ACEMAPP. 

No student/student group will be allowed to complete a student experience at Aultman without an affiliation agreement in place that has been executed by the Aultman Health System and the student’s school/program. This is verified and/or completed by the Aultman Student Experience Coordinator and must be in place before your experience starts.

Please complete all paperwork at least 4 weeks prior to your requested start date for processing. Applications and documentation not received in a timely manner could result in the delay of a student experience. You will receive a notification in ACEMAPP once your application has been reviewed by the Aultman Health System Student Experiences team.

If you have any questions regarding your application, please contact the ACEMAPP Support Team at 844-223-4292.

Fit Testing

Students desiring to care for patients with potential or confirmed airborne-transmissible diseases at Aultman Hospital, Aultman Orrville Hospital and Aultman Woodlawn are required to be fit tested through their school program or at the Aultman Hospital main campus. Fit testing will be performed in the fit testing room, located in the same hallway as Human Resources, for a $20 fee paid by the student or university. The student or university can expect to receive a bill by mail after testing. Students can park in the parking deck and enter through the Seventh Street lobby. Students should email fittesting@aultman.com to confirm hours and for any general questions. A respiratory OSHA questionnaire form for each student desiring this experience will be required. This form should be filled out and emailed to fittesting@aultman.com at least 7 days prior to appointment. This form can be found in ACEMAPP or by emailing studentexperiences@aultman.com.

Students desiring to care for patients with potential or confirmed airborne-transmissible diseases at Aultman Alliance Community Hospital will be fit tested through Aultman Alliance. A respiratory OSHA questionnaire form for each student desiring this experience will be required. This form should be filled out and emailed to  fittesting@aultman.com at least 7 days prior to appointment. This form can be found in ACEMAPP or by emailing studentexperiences@aultman.com.